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Basic Municipal Services Audit and Inspection Contract

Fire Apparatus Section

Audits, Inspections and Analysis

  1. Audits of DPW/Street & Highway repair shops
  2. Audits of DPW/Street & Highway repair shop management
  3. Audits of Repair shop computer system or records and files
  4. Audit of current preventive maintenance programs and schedules
  5. Review of parts storage, purchasing, inventory levels and controls
  6. Warranty programs review
  7. Inspection of current fueling systems and equipment. Advice on installation of tanks and all related equipment
  8. Inspection and audits of all DPW/Street & Highway facilities
  9. Inspection of fire equipment and facilities
  10. Review of tire programs, storage and replacement cycles, recapping programs.
  11. Development of shop and repair procedure manuals
  12. Inspection of entire municipal fleets and report on vehicle general mechanical condition, major repairs needed, projected life expectancy.
  13. Review all vehicle specifications, specification development and research for all specialized and standard municipal vehicles
  14. Recruiting and training of all personnel related to municipal vehicle fleet management, repair, parts, warranty, etc.
  15. Disposal programs for excess or obsolete vehicles

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1. Inspection of repair shops with a complete overview on the repair and maintenance of the vehicle fleet including:

  • The quality of current preventive maintenance and scheduling
  • The quality of repairs
  • Organization and efficiency of repair shop
  • Overview of tools, to include condition, changes and future needs
  • Paper flow, driver, shop, repair and files

2. Analysis of repair shop management and mechanics for qualifications, abilities and training. Recommendations on current and future staffing.

3. Thorough review of parts inventories, storage, purchasing controls and discounts programs.

4. Complete overview of tires in-use, inventory levels, repair programs, recapping and replacement cycles.

5. Review of warranty programs.

6. Evaluation of existing space and recommendations on future expansion and use of space.

7. Analysis of fleet size by departments and recommendations on needed reductions or additions.

8. Recommendations on which vehicles could be leased, rented or shared with other municipalities.

9. Recommendations on the benefits of computerized DPW vehicle fleet maintenance.

10. Report on which items of vehicle repair should be outsourced.

11. Report if part or all of the vehicle maintenance should be outsourced (privatized).

12. Inspection of the vehicle fleet to include:

  • General mechanical condition
  • Major repair cost
  • Potential life expectancy

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